Requesting Public Records

The California Public Records Act (the CPRA - Government Code Section 6250 et seq.) provides that access to information concerning the conduct of the people’s business is a fundamental and necessary right of every person in this state.  To assist the public in making requests for disclosable public records under the CPRA, the County Sanitation Districts of Los Angeles County (Sanitation Districts) have developed this procedure for making a public records request.

  1. The Sanitation Districts have developed the attached Public Records Request Form to assist the public in providing the necessary information to promptly process a request.  The completed form should be mailed, e-mailed, or faxed to the Sanitation Districts’ Records Administrator at the address shown on the bottom of the form.  If requested, the Sanitation Districts will assist you in making focused and effective requests for identifiable records.

  2. You will be notified within ten (10) days whether the Sanitation Districts prepare, own, use, or retain records as described in the request.  If the Sanitation Districts require additional time to gather and prepare the documents, you will be given an estimate of the length of time necessary to process the request1   

  3. When the records search is complete, you will be notified and provided an opportunity to make an appointment to review the records.  If a copy of the record is requested, you will also be notified of the process to obtain copies.  If the request is for a specific, easily accessible, disclosable record that is 20 pages or less in length, the Sanitation Districts may waive the requirement for reimbursement of the direct costs and provide the record at that time2.  If the compiled documents exceed 20 pages, you will be provided an opportunity to make or obtain copies subject to payment of the direct costs of duplication and mailing.  You may also arrange to bring your own copy or scanning device/service to obtain the requested copies.  If a response is not received within four weeks from the time the Sanitation Districts send a notice of records availability, the Sanitation Districts will consider the request abandoned. 

Records Request Form

1 The CPRA describes records that are exempt from disclosure.  If records are withheld subject to the exemptions, the Sanitation Districts will notify the requestor of the reasons for withholding records.
2 The Sanitation Districts may waive expense reimbursement for up to five requests per calendar year that meet these limitations.